Australian Speech Science and Technology Association Inc.
Guidelines for the Newsletter
Editor and Editorial Assistant(s)
1. The Editor shall be a member of the Association, but not necessarily a member of the Executive Committee.
2. The Editorial role shall be an honourary position with no financial entitlement.
3. Other members of ASSTA may be coopted to manage specific sections of the newsletter such as the Conference Log or the Thesis Abstracts. These positions will have no financial entitlement.
4. An Editorial Assistant need not be a member of the Association. The Executive may, if requested, approve payment to the Editorial Assistant(s).
Newsletter Frequency and Design
5. The newsletter shall be published four times per year, at the end of March, June, September and December. The Association Secretary shall supply the Editor with an updated membership address list at least once a quarter to coincide with each issue.
6. Each yearly set of four issues will comprise one volume; each new volume starts with the March issue.
7. At the time of publishing these guidelines, the newsletter is produced as an A5 booklet containing between 12 and 20 pages per issue (i.e., 3 - 5 A4 pages folded).
8. While general design and layout are the responsibility of the Editor, no significant change in design may be made without prior approval of the Executive Committee.
9. A budget shall be presented by the Editor on request from the Treasurer of the Association. The budget to include details on:
a) Any agreed remuneration made to the Editorial Assistant.
b) Photocopying of four issues per year
c) Stationary costs for four issues per year
d) Postage costs for four issues per year
10. Managing ongoing costs of publication should be by agreement between the Editor and the Treasurer of the Association. One possibility, however, is that the Editor arrange with the host Department (or similar) to underwrite the cost of each issue, and that ASSTA reimburse the Department within one month of the completion of each issue.
11. No changes to design, or publication and distribution procedures, that result in a significant increase in cost may be made without prior approval of the Executive Committee.
10. The content of each issue of the newsletter is the responsibility of the Editor. Typically, however, the Editor will select from the following list of items:
b) President's Report
c) Comment Column - by senior ASSTA members on a topic of their choice but related to speech science and technology.
d) Conference Log
e) Conference Reports
f) Thesis Abstracts - of Student members or students of members.
g) News from the Labs - see separate note below (Clause 11)
h) Book Reviews
i) ASSTA Publications
k) Membership List
l) List of Corporate Members
m) Personel Details
n) ASSTA Guidelines
o) Electronic Services
In addition, there is always a page of editorial detail, and usually several smaller items in the form of brief notes or messages from the Executive Committee. Two forms the latter may take are a "Lost Box" and a "Bad Email Box" both designed to draw attention to members the Association cannot contact. Occasional pieces relating to ASSTA activities will be published when relevant; for example, details of the New Researcher Awards. Other items may be included at the Editor's discretion.
Of the items listed above, each issue will contain an Editorial; either a President's Report or a Comment Column; the list of Corporate Members; and the Conference Log. ASSTA Publications should appear at least twice a year; Electronic Services at least once a year; and the Membership List should appear at least once every two years, but preferably more often.
11. News from the Labs
This is usually the lengthiest and most detailed of any item that appears in the newsletter. It is designed to showcase individual labs and research groups. When approaching members to produce such a piece, the Editor must bear in mind the range of disciplines covered by ASSTA as well as the significant differences in size of organisation. The aim is to get a spread of disciplines and sizes across any one period. It is also important not to appear to showcase only those labs and research groups to which members of the Executive Committee belong.
While each "News from the Labs" will vary, the Editor should provide brief guidelines to the member who will be organising and writing the piece. In the past, contributors have been asked to provide up to 2500 words covering such topics as:
a) List of personnel
b) List of postgraduate students
c) Research projects, including grants and thesis projects
d) New appointments, promotions, retirements
e) Seminars/workshops held recently or upcoming
f) Visitors to the centre
g) Up to 15 recent publications (quantity is negotiable)
Placing Advertisements in the Newsletter
12. Advertisements in the ASSTA Newsletter should normally be related in some way to Speech Science and Technology, or be deemed by the Editor to be of relevance to the ASSTA membership. Other advertisements may from time to time be accepted at the discretion of the Editor after consultation with the Executive Committee.
13. Advertisements should be a maximum size of A5 and will normally be photo-ready. At the discretion of the Editor, advertisements may be accepted if not photo-ready.
14. Ordinary, Associate, and Student Members of ASSTA who are financial may place personal advertisements free of charge, assuming they conform to items 12 and 13 above.
15. Advertisements from institutions or companies may be accepted at a charge of $50 AUS, assuming they conform to items 12 and 13 above.
16. Advertisements by non-members may be accepted free of charge at the discretion of the Executive Committee. In general, these advertisements would have to generate benefit to ASSTA's objectives - such benefit deemed by the Executive to outweigh the loss of the fee - and would have to conform to items 12 and 13 above.
Adopted by Executive -
This guideline incorporates the "Guidelines for Placing Advertisements in the Newsletter" adopted by Executive - 3rd September 1996
It should be noted that this set of guidelines is not a legally binding document but provides a guideline to practice for the Executive Committee.